[Marketing] QtSummit participation criteria

[Quim Gil]

On 01/31/2012 01:02 PM, ext Laszlo Papp wrote:
>> * You are in the organization team.
>
> What exactly are the tasks for this team ?

Good question and I'm not sure. I have asked Alexandra how she did last 
year.

> Does the team need help
> with anything from volunteers ? It would be nice to see a list of the
> activities where the help is welcome, thus the people could evaluate
> which area to help with. There was a similar concept for the Desktop
> Summit [1], and I liked how it became better organized.

There are tasks to be done before the event and tasks during the event.

Registration and distribution of badges + infodesk is a must. Someone 
paid should do the bulk of the work but then volunteers can be included 
doing shifts in the infodesk. (although I dream of a 225 people event 
where IRC or SMS plus the host reception is enough to handle the 
non-peak hours)

The tasks during the event are mostly related to the rooms and sessions, 
and this is where volunteers make a big difference: making sure 
everything works, water in place, time kept, microphones...

Another possible area is extending what the core organization will 
offer. For instance, maybe we can afford having good video recording and 
streaming for the main room, but maybe volunteers want to make sure 
specific sessions or rooms are additionally covered as well with 
recording, no streaming.

A lot more can be done with each session e.g. taking notes (wik, 
etherpad), plugging a Google+ hangout, connecting with IRC, tweeting...

Some help is also needed right before & right after the event with 
signaling, etc. We will know better about this when the host defines the 
work they will do. Overall technical support falls also inn this category.

I expect to have dedicated people for the critical areas: preparations 
before the event, technical setup & support & catering.

> [1] http://mail.kde.org/pipermail/ds-volunteers/2011-July/000014.html

Heh, I know some of those volunteers and actually someone had 
recommended me Gil Forcada, who happens to live now in Berlin.

--
Quim