[Development] Qt Contributors Summit: when and where

[Quim Gil]

The Qt Contributors Summit is an event by / for the developers 
subscribed to this list. Let's have here the discussion about the big 
items and then we can move to the [marketing] list for the 
'implementation details'.

It is urgent to book a location! Let's focus the discussion in the 
points required to get dates & a place.

After many discussions with many people we seem to agree on the following:

- The first edition was a success and it is out of question that we need 
to keep organizing this event in 2012.

- It's good to keep aiming to get about 200 people as long as it's the 
right people instead of trying to grow just because - losing agility and 
effectiveness in collaboration and getting things done.

- Berlin is a convenient location. There is already a lot of Qt 
contributors nearby and is easily reachable from other countries.

- 3 days seems to be good.

- It is good to find a mixture of weekend & work days e.g. from Friday 
to Sunday.


Let me know if you are happy with all this.

The big items that are still missing:

- When? There have been different opinions and the trend seems to be 
that it is better to do it after Qt 5 is released, otherwise people will 
be too stuck with bugfixing and pressure to release. But we can't do it 
in the middle of Summer holidays either. This would send us to late 
August - September. This is the critical point, all feedback is welcome.

- How many rooms, which capacity? No need to get into details but having 
a rough idea would be useful in order to book the right amount of space. 
For you this means what type of event do you want: was the event last 
year good or would you prefer a different distribution? For us booking 
the venue it has clear implications in the contract and the budget.


PS: speaking of budget, we need to discuss also the organization and 
funding of the event. 100% by Nokia again or do others want to step in? 
This is a discussion for the [marketing] list. Event volunteers and 
potential sponsors: make sure you are subscribed to that list 
http://lists.qt-project.org/mailman/listinfo/marketing

--
Quim