[Development] Qt Contributors Summit: when and where

[Quim Gil]

On 01/09/2012 11:42 PM, ext Turunen Tuukka wrote:
>
> Hi All,
>
> My preference is to definitely have the Contributors Summit before
> summer in order to focus discussions into what should be in 5.1. So
> mid-May to mid-June is best, even though 5.0 is still on its way at that
> time. If we have the event in September, we have very little time until
> 5.1 (if it is planned to be out before end on 2012).

The only days that seem to suit a majority in this semester are during 
the week of June 18th. We still need to look at the availability of 
venues in Berlin for those dates.

If it's not during these days then we hit the Summer holidays, and after 
that we start to be close (too?) to Dev Days. An alternative would be to 
combine both events (also good for optimizing costs).

A collateral comment: I see the importance of planning the content of 
5.1 and the usefulness of a face to face meeting with that goal. 
However, a good free software project shouldn't depend of a +200 people 
event to sort out that efficiently, and an alternative would be to do a 
much smaller roadmapping-fest limited to e.g. maintainers and special 
guests. Wider participation could be achieved with the maintainers 
before the meeting, at a component level. Maintainers should be able to 
invite extra people at their own criteria if they think they have 
something to share or push that would benefit the roadmapping meeting.

In fact the same model of hackfest can be applied to other hot areas 
needing face to face sessions. Meetings of about 40 people & 2-3 days 
are *a lot* easier to organize and sponsor than a whole Summit of 200 
people.

Even teleconferences, hangouts etc can be really productive, easy and 
inexpensive to setup when it comes to discuss live with the right 10 
people (or so).

Please let's explore and try out these possibilities. We are doing our 
best to have a great Qt Contributors Summit at the right time and place, 
but we can't have the pressure of 'stopping the Qt Project' in our 
necks. If you know what I mean.

--
Quim